-[Here - On this Wiki](https://gitlab2.informatik.uni-wuerzburg.de/hci/students/hci-international-relations-info/-/wikis/FAQ)
-[Here - On this Wiki](https://gitlab2.informatik.uni-wuerzburg.de/hci/students/hci-international-relations-info/-/wikis/FAQ)
</details>
</details>
<details>
<details>
<summary> Long Answer</summary>
<summary> Long Answer</summary>
-[University International Office](https://www.uni-wuerzburg.de/en/international/home/)- [international@uni-wuerzburg.de](mailto:international@uni-wuerzburg.de)
-[University International Office](https://www.uni-wuerzburg.de/en/international/home/)- [international@uni-wuerzburg.de](mailto:international@uni-wuerzburg.de)
</details>
</details>
# What should I know and do for Eramus Mobility (documents and checklist)?
To enrol a foreign student (e.g. during a research stay), the following documentation is required:
<details>
- Health insurance covering the full duration of the stay
<summary> Short Answer</summary>
- If foreign insurance, a document stating the coverage needs to be presented at the AOK student service, which will then check if it is valid and sufficient
- see the long answer
- In the case of European insurance, the European Health Insurance Card (EHIC) is required
</details>
- Make sure the student provides all documents in ENGLISH
<details>
- The signed enrollment form [Zulassung_Application_form_for_exchange_students_Bewerbung_für_Programmstudenten.pdf](/uploads/9ad24f453e2dfc550b4e89e41268ac13/Zulassung_Application_form_for_exchange_students_Bewerbung_für_Programmstudenten.pdf)
- Health insurance covering the full duration of the stay
- If foreign insurance, a document stating the coverage needs to be presented at the AOK student service, which will then check if it is valid and sufficient
## DEADLINES
- In the case of European insurance, the European Health Insurance Card (EHIC) is required
- Make sure the student provides all documents in ENGLISH
| Enrollment Deadlines | |
- The signed enrollment form [Zulassung_Application_form_for_exchange_students_Bewerbung_für_Programmstudenten.pdf](/uploads/9ad24f453e2dfc550b4e89e41268ac13/Zulassung_Application_form_for_exchange_students_Bewerbung_für_Programmstudenten.pdf)
# How do you find and register for courses (with Wuestudy)?
| Enrollment Deadlines | |
| -- | -- |
<details>
| Summer Term | 31.5.|
<summary> Answer</summary>
| Winter Term | 31.11.|
- See videos here: https://www.uni-wuerzburg.de/en/wuestudy/help/video-tutorials/students/
</details>
</details>
# How do you find and register for courses (with Wuestudy)?
# How to give a grade to an International Student?
<details>
<details>
<summary> Answer</summary>
<summary> Short Answer</summary>
- See videos here: https://www.uni-wuerzburg.de/en/wuestudy/help/video-tutorials/students/
1. Fill out this certificate [Scheinvorlage_NEU_inkl._Participation_only.pdf](uploads/d2f0aa4a0f5f4838cced3e8b8262973e/Scheinvorlage_NEU_inkl._Participation_only.pdf)
2. Send it to the ([transcripts@uni-wuerzburg.de](mailto:transcripts@uni-wuerzburg.de))
</details>
3. (optional) give it/send it to the student
# How to give a grade to an International Student?
</details>
<details>
<details>
<summary> Long Answer</summary>
<summary> Short Answer</summary>
- Grades for international students are not organised via WueStudy, but are reported directly to the International Office.
1. Fill out this certificate [Scheinvorlage_NEU_inkl._Participation_only.pdf](uploads/d2f0aa4a0f5f4838cced3e8b8262973e/Scheinvorlage_NEU_inkl._Participation_only.pdf)
- "Erasmus incoming students usually register for exams with you and your colleagues **by e-mail.**
2. Send it to the ([transcripts@uni-wuerzburg.de](mailto:transcripts@uni-wuerzburg.de))
- This method of registering for examinations **must be accepted.**
3. (optional) give it/send it to the student
- Unfortunately, the examinations of Erasmus incoming students **cannot (yet) be booked automatically via WueStudy**. Please use the attached certificate template
1. Fill out this certificate [Scheinvorlage_NEU_inkl._Participation_only.pdf](uploads/d2f0aa4a0f5f4838cced3e8b8262973e/Scheinvorlage_NEU_inkl._Participation_only.pdf)
</details>
2. Send it to the ([transcripts@uni-wuerzburg.de](mailto:transcripts@uni-wuerzburg.de))
<details>
3. (optional) Give it/send it to the student
<summary> Long Answer</summary>
</details>
- Grades for international students are not organised via WueStudy, but are reported directly to the International Office.
- "Erasmus incoming students usually register for exams with you and your colleagues **by e-mail.**
- This method of registering for examinations **must be accepted.**
# How to go to the USA as a Researcher?
- Unfortunately, the examinations of Erasmus incoming students **cannot (yet) be booked automatically via WueStudy**. Please use the attached certificate template
1. Fill out this certificate [Scheinvorlage_NEU_inkl._Participation_only.pdf](uploads/d2f0aa4a0f5f4838cced3e8b8262973e/Scheinvorlage_NEU_inkl._Participation_only.pdf)
<details>
2. Send it to the ([transcripts@uni-wuerzburg.de](mailto:transcripts@uni-wuerzburg.de))
<summary> Short Answer</summary>
3. (optional) Give it/send it to the student
- see the long answer
</details>
</details>
<details>
<summary> Long Answer</summary>
- This is a small guide and help for students or employees that want to go to the United States. For further help, contact [Lucas Plabst](mailto:lucas.plabst@uni-wuerzburg.de) or the international relations team.
# How to go to the USA as a Researcher?
### Finances:
<details>
<summary> Short Answer</summary>
- Auslandsbafög: Not possible for mandatory Internships because the minimum duration is not long enough.
- see the long answer
</details>
- PROMOS:
<details>
- Can be applied for at the International Office, covers some living expenses and probably total travel cost.
<summary> Long Answer</summary>
-[PROMOS Scholarship - International (uni-wuerzburg.de)](https://www.uni-wuerzburg.de/en/international/studieren-im-ausland/promos-scholarship/)
- This is a small guide and help for students or employees that want to go to the United States. For further help, contact [Lucas Plabst](mailto:lucas.plabst@uni-wuerzburg.de) or the international relations team.
- Be sure to check the specific application deadlines
### Finances:
### Going to the United States:
- Auslandsbafög: Not possible for mandatory Internships because the minimum duration is not long enough.
- Secure Internship at a foreign university. Either find a listing or try just writing to researchers you are interested in
- Receive an invitation letter
- PROMOS:
- You will need a J1 Visa and a Form DS-2019
- Can be applied for at the International Office, covers some living expenses and probably total travel cost.
- If the duration is under 6 months, you will count as Short term scholar. If longer then it's a Research Scholar.
-[PROMOS Scholarship - International (uni-wuerzburg.de)](https://www.uni-wuerzburg.de/en/international/studieren-im-ausland/promos-scholarship/)
- Some costs will occur until you get your VISA:
- Be sure to check the specific application deadlines
- Shipping for DS 2019 (depends, but about 50$)
### Going to the United States:
- SEVIS Fee (220 $ at the time of writing)
- DS 160 Fee (160 $ ATTOW)
- Secure Internship at a foreign university. Either find a listing or try just writing to researchers you are interested in
- Receive an invitation letter
- You need specific health insurance requirements:
- You will need a J1 Visa and a Form DS-2019
- If the duration is under 6 months, you will count as Short term scholar. If longer then it's a Research Scholar.
This is the make or break point, but under normal circumstances, everything should be fine. If you have not been in the US as a tourist in the last few years, you will most likely need to appear in person. Under certain circumstances, the interview might be waived and you will only need to drop off all your documents and will get the VISA by mail. If you need to go an interview, best come prepared:
### Steps for getting a J-1 VISA:
- Bring financial evidence so you can pay for your trip.
1. Get DS 2019 from sponsoring university
- Best already bring plane tickets, including your flight back out of the US.
2. Pay the SEVIS I-901 fee
- Certain evidence that shows you intend on going back to Germany after your program ends. (Stuff like rental contracts, family, continuing your university studies, work contracts etc...). America is really scared of illegal immigrants.
3. Complete and pay the DS-160 form
- NOTE: You are not allowed to bring anything literally besides the documents required inside the embassy. So have someone hold your things during the interview outside the embassy. There might be lockers available at some stores around the embassy.
4. Make an appointment at the embassy in Frankfurt.
5. Pay Visa application fees.
### Things to consider when you get there:
6. Go to your appointment at the embassy
This is the make or break point, but under normal circumstances, everything should be fine. If you have not been in the US as a tourist in the last few years, you will most likely need to appear in person. Under certain circumstances, the interview might be waived and you will only need to drop off all your documents and will get the VISA by mail. If you need to go an interview, best come prepared:
- Driving: If you are in the US for longer than 90 days you need to get a license in most states. In practice police probably wont care but its really cheap so do it. Getting a drivers license varies from state to state. In Colorado at least, German drivers do NOT need to retake any exams, you can just pay a small fee and get the license.
- Paying for things:
- Bring financial evidence so you can pay for your trip.
- Best already bring plane tickets, including your flight back out of the US.
- In the US, checks are still really prevalent, while the rest of the world moved on. As checks are mostly not easily available, most payments including fees and rent can be done with a credit card.
- Certain evidence that shows you intend on going back to Germany after your program ends. (Stuff like rental contracts, family, continuing your university studies, work contracts etc...). America is really scared of illegal immigrants.
- If you do not own a credit card be absolutely sure to get one before going to the US! Your regular EC Card will NOT work.
- NOTE: You are not allowed to bring anything literally besides the documents required inside the embassy. So have someone hold your things during the interview outside the embassy. There might be lockers available at some stores around the embassy.
- Recommendation: N26 for good exchange rates with a Girokonto and Debit Card, Barclays for just a free Credit Card.
- NOTE: A lot of credit cards in Germany are not "true" credit cards but debit cards. While debit cards take money out of your account instantly, credit cards accumulate all expenses and bill your account at the end of each month. Debit cards are usually fine, but some car rental agencies or hotels might not accept them. These companies often put a "hold" on some money as sort of an insurance that you will pay, which is usually not possible with debit cards. In that case, they might take 500 $ out of your account and then refund it later, which might be inconvenient.
### Things to consider when you get there:
- When paying for daily essentials, take note that cash is only rarely used in comparison to Germany. Most people pay with their phone or with their card. So keep cash on you at a minimum and make sure to have a backup card at your home in case your wallet gets stolen.
- Driving: If you are in the US for longer than 90 days you need to get a license in most states. In practice police probably wont care but its really cheap so do it. Getting a drivers license varies from state to state. In Colorado at least, German drivers do NOT need to retake any exams, you can just pay a small fee and get the license.
- Paying for things:
- Housing: Living in the US is really expensive, at least when it comes to rent. Your best options are trying to secure housing at the University you will be working at. As most bachelor students in the US are required to live in college dorms, most universities have their own apartments they rent out, also Called "On Campus Housing". If you do not get housing from the university, things get a bit more complicated. Most apartments require one year leases. Also, a lot of them require criminal background checks and credit score reports (Schufa Auskunft). Try to avoid third party apartments and try to get on campus housing. The best other alternative are AirBnb rentals, but they might be expensive. Also try and look for Facebook groups where you might be able to find rooms.
- Travel: After your program ends, you have 30 days to leave the US, so you can use the situation to get some nice vacation in.
- In the US, checks are still really prevalent, while the rest of the world moved on. As checks are mostly not easily available, most payments including fees and rent can be done with a credit card.
- If you do not own a credit card be absolutely sure to get one before going to the US! Your regular EC Card will NOT work.
- Leaving the US and re-entering is possible, but check the specifics depending on which country you intend on travelling to. So in case of any emergency etc in Germany, it is possible to leave the US and re-enter at a later time. Prolonging your DS 2019 is also possible.
- Recommendation: N26 for good exchange rates with a Girokonto and Debit Card, Barclays for just a free Credit Card.
</details>
- NOTE: A lot of credit cards in Germany are not "true" credit cards but debit cards. While debit cards take money out of your account instantly, credit cards accumulate all expenses and bill your account at the end of each month. Debit cards are usually fine, but some car rental agencies or hotels might not accept them. These companies often put a "hold" on some money as sort of an insurance that you will pay, which is usually not possible with debit cards. In that case, they might take 500 $ out of your account and then refund it later, which might be inconvenient.
- When paying for daily essentials, take note that cash is only rarely used in comparison to Germany. Most people pay with their phone or with their card. So keep cash on you at a minimum and make sure to have a backup card at your home in case your wallet gets stolen.
# How should incoming PhD Student register?
- Housing: Living in the US is really expensive, at least when it comes to rent. Your best options are trying to secure housing at the University you will be working at. As most bachelor students in the US are required to live in college dorms, most universities have their own apartments they rent out, also Called "On Campus Housing". If you do not get housing from the university, things get a bit more complicated. Most apartments require one year leases. Also, a lot of them require criminal background checks and credit score reports (Schufa Auskunft). Try to avoid third party apartments and try to get on campus housing. The best other alternative are AirBnb rentals, but they might be expensive. Also try and look for Facebook groups where you might be able to find rooms.
<details>
- Travel: After your program ends, you have 30 days to leave the US, so you can use the situation to get some nice vacation in.
<summary> Short Answer</summary>
- see the long answer
- Leaving the US and re-entering is possible, but check the specifics depending on which country you intend on travelling to. So in case of any emergency etc in Germany, it is possible to leave the US and re-enter at a later time. Prolonging your DS 2019 is also possible.
</details>
</details>
<details>
<summary> Long Answer</summary>
-**First Read[Application and enrollment for doctoral studies](https://gitlab2.informatik.uni-wuerzburg.de/hci/staff-and-stuwo/orga/-/wikis/Antrag-und-Immatrikulation-zum-Promotionsstudium)**
# How should incoming PhD Student register?
- To start your PhD study, you need to register as a **PhD candidate** or a **PhD student**.
<details>
<summary> Short Answer</summary>
There are two separate procedures. To Become a **PhD candidate**, you need to:
- see the long answer
1.[Be accepted by the Doctoral Committee of the Faculty of Mathematics and Computer Science.](#1-applying-as-a-phd-candidate-at-the-deans-office)
</details>
<details>
Being a PhD candidate is enough for completing your PhD. If you wish to be further enrolled as a **PhD student** and have access to student services (e.g. semester traffic ticket), you need to:
<summary> Long Answer</summary>
-**First Read[Application and enrollment for doctoral studies](https://gitlab2.informatik.uni-wuerzburg.de/hci/staff-and-stuwo/orga/-/wikis/Antrag-und-Immatrikulation-zum-Promotionsstudium)**
2.[Be enrolled at the international student office.](#2-enrolled-as-a-phd-student)
- To start your PhD study, you need to register as a **PhD candidate** or a **PhD student**.
Please check the [International Student Office](https://www.uni-wuerzburg.de/en/international/studying-in-wuerzburg/degree-programmes/application/doctorate-phd/) for more information.
There are two separate procedures. To Become a **PhD candidate**, you need to:
## 1. Applying as a PhD candidate at the Dean's office
1.[Be accepted by the Doctoral Committee of the Faculty of Mathematics and Computer Science.](#1-applying-as-a-phd-candidate-at-the-deans-office)
As an international student, you need to meet the prerequisites:
Being a PhD candidate is enough for completing your PhD. If you wish to be further enrolled as a **PhD student** and have access to student services (e.g. semester traffic ticket), you need to:
- A successful, qualifying degree from an officially-recognized university (decision by the doctoral committee)
- Confirmation from a professor (known in Germany as „Doktorvater“ or „Doktormutter“)* who is willing to supervise the research and who will either propose a topic or accept a topic proposed by you
2.[Be enrolled at the international student office.](#2-enrolled-as-a-phd-student)
-**Letter of acceptance from the doctoral committee**
- Proof of German proficiency when deemed necessary by the respective doctoral PhD regulations
Please check the [International Student Office](https://www.uni-wuerzburg.de/en/international/studying-in-wuerzburg/degree-programmes/application/doctorate-phd/) for more information.
To register at the dean's office, you need to submit your application along with supplementary materials. Please look at [this wiki](https://gitlab2.informatik.uni-wuerzburg.de/hci/staff-and-stuwo/orga/-/wikis/Antrag-und-Immatrikulation-zum-Promotionsstudium#1-zulassung-zur-promotion-am-dekanat)(in German) for details. It is generally advisable to contact the secretariat of the dean's office [Mrs. Susan Schmitt](schmitt@mathematik.uni-wuerzburg.de)
## 1. Applying as a PhD candidate at the Dean's office
As an international student, you need to meet the prerequisites:
## 2. Enrolled as a PhD student
- A successful, qualifying degree from an officially-recognized university (decision by the doctoral committee)
After you have received the acceptance letter from the dean, you can apply for enrollment at the **International Students Office**. Please submit the [application form](https://www.uni-wuerzburg.de/fileadmin/32020000/Auslandsamt/Studium_in_Wuerzburg/Studium_mit_Abschluss/Bewerbung/Antraege/PH.D.Antrag_auf_Zulassung.pdf) with all the supplementary materials required in the form. Please contact the [International Students Office](international.students@uni-wuerzburg.de) for when and where to submit.
- Confirmation from a professor (known in Germany as „Doktorvater“ or „Doktormutter“)* who is willing to supervise the research and who will either propose a topic or accept a topic proposed by you
-**Letter of acceptance from the doctoral committee**
Please hand in your enrolment documents at the International Students Office as soon as possible before a semester start. Please check here for [official deadlines](https://www.uni-wuerzburg.de/en/studying-at-jmu/studienangelegenheiten/dates-and-deadlines/).
- Proof of German proficiency when deemed necessary by the respective doctoral PhD regulations
Once you have completed the application, the International Students Office will contact you about following steps.
To register at the dean's office, you need to submit your application along with supplementary materials. Please look at [this wiki](https://gitlab2.informatik.uni-wuerzburg.de/hci/staff-and-stuwo/orga/-/wikis/Antrag-und-Immatrikulation-zum-Promotionsstudium#1-zulassung-zur-promotion-am-dekanat)(in German) for details. It is generally advisable to contact the secretariat of the dean's office [Mrs. Susan Schmitt](schmitt@mathematik.uni-wuerzburg.de)
</details>
## 2. Enrolled as a PhD student
After you have received the acceptance letter from the dean, you can apply for enrollment at the **International Students Office**. Please submit the [application form](https://www.uni-wuerzburg.de/fileadmin/32020000/Auslandsamt/Studium_in_Wuerzburg/Studium_mit_Abschluss/Bewerbung/Antraege/PH.D.Antrag_auf_Zulassung.pdf) with all the supplementary materials required in the form. Please contact the [International Students Office](international.students@uni-wuerzburg.de) for when and where to submit.
# What incoming employees should do to register?
Please hand in your enrolment documents at the International Students Office as soon as possible before a semester start. Please check here for [official deadlines](https://www.uni-wuerzburg.de/en/studying-at-jmu/studienangelegenheiten/dates-and-deadlines/).
<details>
Once you have completed the application, the International Students Office will contact you about following steps.
<summary> Short Answer</summary>
- see long answer
</details>
</details>
<details>
<summary> Long Answer</summary>
# What incoming employees should do to register?
For starting your employment and get a resident/work permit (if you need one), you need to:
1. sign the contract with the HR department.
<details>
2. Register at the City Hall with your current address.
<summary> Short Answer</summary>
3. Apply for a resident/work permit.
- see long answer
4. read [Set up new employee](https://gitlab2.informatik.uni-wuerzburg.de/hci/staff-and-stuwo/orga/-/wikis/neue-mitarbeitende)
</details>
</details>
<details>
<summary> Long Answer</summary>
For starting your employment and get a resident/work permit (if you need one), you need to:
1. sign the contract with the HR department.
# How to go abroad as an employee
2. Register at the City Hall with your current address.
3. Apply for a resident/work permit.
<details>
4. read [Set up new employee](https://gitlab2.informatik.uni-wuerzburg.de/hci/staff-and-stuwo/orga/-/wikis/neue-mitarbeitende)
<summary> Short Answer</summary>
</details>
- see long answer
</details>
<details>
<summary> Long Answer</summary>
This is the things you need to do if you want to go abroad while still working at the HCI department. Note: for short stays abroad this is not needed. This is only if your stay is longer than possible for a "Dienstreise".
# How to go abroad as an employee
You need to qualify for a "Entsendung".
<details>
<summary> Short Answer</summary>
For this you need a letter from your boss that explains that they want to "entsend" you to a different location outside of Würzburg. They need to clarify why and how the university will benefit from it. This is the info needed that I received from the Personalamt: NOTE: Please contact the international relations team (or specifically [Lucas Plabst](mailto:lucas.plabst@uni-wuerzburg.de) ) if you are not a german speaker and need help with the process).
- see long answer
</details>
Nötig für einen Auslandsaufenthalt im Rahmen einer Entsendung (Tätigkeit im Ausland im Interesse des Dienstherren mit vollumfänglichen Weisungsrecht) ist ein Antrag der Beschäftigungsstelle mit folgenden Informationen:
<details>
<summary> Long Answer</summary>
- Zeitraum und genaue Bezeichnung und Anschrift der Arbeitsstätte im Ausland
This is the things you need to do if you want to go abroad while still working at the HCI department. Note: for short stays abroad this is not needed. This is only if your stay is longer than possible for a "Dienstreise".
- Anschrift des Wohnsitzes im Ausland
- Bestätigung, dass der Beschäftigte weiterhin dem Direktionsrecht der Universität Würzburg unterliegt
You need to qualify for a "Entsendung".
- Welche Aufgaben werden an der dortigen Einrichtung übernommen? Welches dienstliche Interesse steckt dahinter? Welchen
nutzen hat die Universität Würzburg vom Auslandsaufenthalt?
For this you need a letter from your boss that explains that they want to "entsend" you to a different location outside of Würzburg. They need to clarify why and how the university will benefit from it. This is the info needed that I received from the Personalamt: NOTE: Please contact the international relations team (or specifically [Lucas Plabst](mailto:lucas.plabst@uni-wuerzburg.de) ) if you are not a german speaker and need help with the process).
- Werden Kosten der dortigen Einrichtung übernommen?
- Sind die Kosten des Auslandsaufenthalts durch die Dienststelle gedeckt?
Nötig für einen Auslandsaufenthalt im Rahmen einer Entsendung (Tätigkeit im Ausland im Interesse des Dienstherren mit vollumfänglichen Weisungsrecht) ist ein Antrag der Beschäftigungsstelle mit folgenden Informationen:
- Bestätigung, dass der Beschäftigte keine finanzielle Unterstützung von anderen Stellen bekommt.
- Einverständnis des Beschäftigten, dass der Dienstort verlegt wird und der Beschäftigte dem Auslandsaufenthalt
- Zeitraum und genaue Bezeichnung und Anschrift der Arbeitsstätte im Ausland
zustimmt.
- Anschrift des Wohnsitzes im Ausland
- Übersenden der Einladung an die dortige Einrichtung bzw. Bestätigung über die Aufnahme der Beschäftigten
- Bestätigung, dass der Beschäftigte weiterhin dem Direktionsrecht der Universität Würzburg unterliegt
- Welche Aufgaben werden an der dortigen Einrichtung übernommen? Welches dienstliche Interesse steckt dahinter? Welchen
- Zudem ist zuvor eine Entsendebescheinigung zu beantragen (Entsendung in die USA, Fragebogen für die Ausstellung der
nutzen hat die Universität Würzburg vom Auslandsaufenthalt?
Bescheinigung über die Anwendung der deutschen Rechtsvorschriften bei Beschäftigung in den USA (Vordruck D/USA 101) und
- Werden Kosten der dortigen Einrichtung übernommen?
Prüfung einer Entsendung im Sinne der Ausstrahlung (\* 4 SGB IV)) [Fragebogen_Entsendung_USA_Druck.pdf](uploads/63661b79e7a1ca64e71c078f6ac4cc36/Fragebogen_Entsendung_USA_Druck.pdf)
- Sind die Kosten des Auslandsaufenthalts durch die Dienststelle gedeckt?
- Nachweis einer Auslandskrankenversicherung des Beschäftigten für den Zeitraum des Auslandsaufenthalts
- Bestätigung, dass der Beschäftigte keine finanzielle Unterstützung von anderen Stellen bekommt.
- Einverständnis des Beschäftigten, dass der Dienstort verlegt wird und der Beschäftigte dem Auslandsaufenthalt
When this is all submitted to the Personalamt, they will check it and then forward the information to your Health Insurance company. When they confirm everything, you will get the final OK from the Personalamt.
zustimmt.
This also changes your Dienstort for the time, so it can be possible to receive compensation for the flights from the Reisekostenstelle.
- Übersenden der Einladung an die dortige Einrichtung bzw. Bestätigung über die Aufnahme der Beschäftigten
For general information on going abroad check out the public information available at:
- Zudem ist zuvor eine Entsendebescheinigung zu beantragen (Entsendung in die USA, Fragebogen für die Ausstellung der
</details>
Bescheinigung über die Anwendung der deutschen Rechtsvorschriften bei Beschäftigung in den USA (Vordruck D/USA 101) und
Prüfung einer Entsendung im Sinne der Ausstrahlung (\* 4 SGB IV)) [Fragebogen_Entsendung_USA_Druck.pdf](uploads/63661b79e7a1ca64e71c078f6ac4cc36/Fragebogen_Entsendung_USA_Druck.pdf)
- Nachweis einer Auslandskrankenversicherung des Beschäftigten für den Zeitraum des Auslandsaufenthalts
When this is all submitted to the Personalamt, they will check it and then forward the information to your Health Insurance company. When they confirm everything, you will get the final OK from the Personalamt.
# How to prepare for an international Business trip?
This also changes your Dienstort for the time, so it can be possible to receive compensation for the flights from the Reisekostenstelle.
<details>
For general information on going abroad check out the public information available at:
<summary> Short Answer</summary>
</details>
- see long
</details>
<details>
<summary> Long Answer</summary>
- business trips to other European countries - carrying a social security certificate ("A1 certificate")
# How to prepare for an international Business trip?
- see more here: [Business Trip](https://gitlab2.informatik.uni-wuerzburg.de/hci/staff-and-stuwo/orga/-/wikis/Business-trips)
</details>
<details>
<summary> Short Answer</summary>
- see long
# What international Guest Researcher or Ph.D. Students (e.g. visiting us for 6 months or a few weeks) should know and do?
</details>
<details>
<details>
<summary> Long Answer</summary>
<summary> Short Answer</summary>
- business trips to other European countries - carrying a social security certificate ("A1 certificate")
- see more here: [Business Trip](https://gitlab2.informatik.uni-wuerzburg.de/hci/staff-and-stuwo/orga/-/wikis/Business-trips)
- Register here : https://www.uni-wuerzburg.de/en/welcomecentre/registration/registration/
</details>
- check what to do before coming: https://www.uni-wuerzburg.de/fileadmin/ext00264/Allgemeine_Informationen/Checklist-_Formalities_before_your_arrival.pdf
-`important `if the guest will not be enrolled as a student. There are University guest cards for guests. Maybe you already have one at your institute and can give it to your student for the time she is here, or you can request a guest card. Importantly, the department has to order the guest card and can give it to its guest scientists. The card is valid for 10 years. Waltraud Gierscher (waltraud.gierscher@uni-wuerzburg.de) is responsible for this.
- Register here : https://www.uni-wuerzburg.de/en/welcomecentre/registration/registration/
-`Important`: email them asap the following document : [Welcome_Guide_2019.pdf](uploads/167e7de2ed5e2780b42206902163564a/Welcome_Guide_2019.pdf)
- check what to do before coming: https://www.uni-wuerzburg.de/fileadmin/ext00264/Allgemeine_Informationen/Checklist-_Formalities_before_your_arrival.pdf
-`Important`: ask them to look for accommodation as soon as possible - https://www.uni-wuerzburg.de/en/welcomecentre/accommodation/
-`important `if the guest will not be enrolled as a student. There are University guest cards for guests. Maybe you already have one at your institute and can give it to your student for the time she is here, or you can request a guest card. Importantly, the department has to order the guest card and can give it to its guest scientists. The card is valid for 10 years. Waltraud Gierscher (waltraud.gierscher@uni-wuerzburg.de) is responsible for this.
- check https://www.uni-wuerzburg.de/en/welcomecentre/ for more info
-`Important`: email them asap the following document : [Welcome_Guide_2019.pdf](uploads/167e7de2ed5e2780b42206902163564a/Welcome_Guide_2019.pdf)
